Use the free trial to experiment with new modeling techniques if you don’t have access to Visio. Gliffy is my go-to tool for everything except for user interface diagrams. There is a free trial that allows you to create up to 5 diagrams. Gliffy costs $4.95 or $9.95/month/user and discounts are available if you pay for an entire year upfront. It has out-of-the-box shapes for most common modeling needs. Gliffy is an online diagramming tool that allows you to create everything from basic workflow diagrams to BPMN and UML diagrams. Otherwise, keep reading for other more affordable tools that will serve all of your basic diagramming needs. If you are job searching and see Visio come up in job descriptions, download the trial and get familiar with the tool. There is a 60-day free trial you can download. If you don’t have access to Visio already, it is one of the more pricey options at $589/professional license. It also has out-of-the-box shape sets for many common modeling notations, like UML and BPMN. It’s relatively easy to use and there are online tutorials. (While the individual license is not cheap, if your organization already has a license, it’s often easier to get access to it than to make the case for a separate investment in one of the other tools.) Many organizations have licenses to Visio, making it a first choice for many business analysts. The first and foremost tool used by business analysts to create diagrams is Visio, provided by Microsoft.
(This is important, since we know that visual modeling can help speed up your requirements process.) Diagramming Tool #1 – Visio (If You Have It) Let’s take a quick look at 5 diagramming tools that you may already have or that come with a low price tag (many also have free trials), and how they can help you create effective diagrams during your requirements process.
There are pricey diagramming tools out on the market that serve advanced needs and there are also plenty of affordable tools to create simple and effective visual models. While we know that “a picture is worth a thousand words,” many BAs feel they don’t have the tools or know the techniques necessary to incorporate diagrams into their requirements process.
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